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We take your privacy seriously and will only use your personal information for the purpose(s) listed in section 2 below.  This notice provides details of how the Council collects and uses information (data) about you.  

We will keep your information (data) secure at all times.

1. Who we are

a) The Controller for the information we hold is Wakefield Council. Contact details:

Telephone: 01924 306112
Email: dataprotection@wakefield.gov.uk

b) If you have any queries regarding your information that we are using for the purpose outlined in section 2, please contact the Controller’s representative. Contact details:

Clair Parker
Senior Partnerships Officer
Intelligence and Change Service
On behalf of Yorkshire and Humber Councils
Telephone: 01924 304447
Email: yhcouncils@wakefield.gov.uk

c) The Council’s Data Protection Officer is the Corporate Information Governance Team Manager: Contact details:

Telephone: 01924 306112
Email: dpo@wakefield.gov.uk

2. How we use your data:

The Intelligence and Change Service may need to collect the following information about you:

  • Information you give us: You may give us information about you by completing enquiry forms on the Website. The information you give us may include your name, email address, and phone number. We will retain this information while we are corresponding with you or fulfilling the task for which you visit the Website;
  • Information we collect about you: We may collect the following information from you when you visit our Website:
    • technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug in types and versions, operating system and platform; and
    • information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from the Site (including date and time), pages you viewed, page response times, Website errors, length of visits to certain pages, page interaction information, methods used to browse away from the page.

We use this information to send you updates on the work being undertaken across Yorkshire and Humber councils, on any events planned, to answer any queries, to assess how people are utilising the website, or to assess the functionality of the website.

To enable us to provide our service to you we will share your information with the secretariat for Yorkshire and Humber Councils, which is based within our service.

Should you decide not to provide any of the information we request from you we will not be able to send you any updates relating to the collaborative work being undertaken across the Yorkshire and Humber region.

The Website uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse the Website. It also allows us to improve the Website.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

The Website uses the following cookies:

  • Strictly necessary cookies. These are required for the operation of the Website.
  • Analytical/performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around the Website when they are using it. This helps us to improve the way the Website works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to the Website.
  • Targeting cookies. These cookies record your visit to the Website, the pages you have visited and the links you have followed.

This Website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. If you have previously consented to the use of cookies but wish to withdraw your consent, please do this by emailing us at yhcouncils@wakefield.gov.uk. However, if you use your browser settings to block all cookies (including “strictly necessary” cookies) you may not be able to access all or parts of the Website.

3. What authority does the Council have to collect and use this information?

Processing of data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (GDPR Article 6 (d))

4. How long will we keep your data?

We will keep your personal information collected for the purpose(s) detailed in section 2 for a period of two years after which time it will be deleted from our systems. The reason for keeping information for this period of time is to ensure you continue to receive updates without having to frequently re-register; whilst recognising that your reason for signing up for updates may change and therefore we do not wish to keep your details for longer than necessary.

5. Your rights and your personal data

Under the GDPR you have the following rights:

Right of Access
You have a right of access to the personal information that the Council holds about you, and/or the right to be given a copy of the data undergoing processing.

Right to Rectification
You have the right to request that the Council corrects any personal data if it is found to be inaccurate, incomplete or out of date.

Right to Erasure
In certain circumstances, you may have the right to request your personal data is erased.

Right to Restriction of Processing
You have the right, where there is a dispute in relation to accuracy or lawfulness of processing of your personal data, to request that a restriction is placed on further processing.

Right to Portability
You have the right to request the Council provide you with your personal data and where possible, to transmit that data directly to another data controller. However, this only applies to data that you have provided to us and not to all the information that the Council holds about you.

Right to Object to Processing
In certain circumstances, you may have a right to object to the processing of your personal data.

Right of Complaint
You have a right to lodge a complaint with the Information Commissioner, please find contact details below.

Information Commissioner’s Office
Wycliffe House
Water Lane
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

To exercise any of your rights, you should contact the Data Controller’s representative as shown in section 1b.

6. Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new Privacy Notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

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